Vendor Remittance Advice
Steps / Overview:
- Test email from LM à Company Maintenance
- Enable Forms… in Paperless Office setup
- Create a Forms record in Form Maintenance
- Confirm an Electronic Message format
- Configure Vendors with email address and the Paperless button in Vendor Maintenance
- Generate Electronic Payments
- Select desired Paperless Office Delivery in electronic Payment Remittance Advice
- Verify email recipient received the Remittance Advice… check Junk mail / Spam
- Viewer PDF of Remittance Advice in Vendor Viewer in Paperless Office
Library Master à Main à Company Maintenance… E-mail tab
email configuration / Test E-mail
Paperless Office Options
Paperless Office à Setup à Paperless Office Options
Enable the desired options in the upper left. Remittance Advice is part for the Forms option
Paperless Office – Form Maintenance
Paperless Office à Setup à Form Maintenance
(Accounts Payable) Deliver During Check Register Update
Select whether to deliver a PDF document during the Accounts Payable Check Register update.
- Select No to use the Vendor Viewer to deliver the PDF documents.
- Select Only Electronic Payment Remittance Advices to electronically deliver PDF documents only for electronic payment remittance advices during the Accounts Payable Check Register update. This option is available only if the Enable ACH Electronic Payments check box is selected in Accounts Payable Options.
- Select Yes to electronically deliver PDF documents during the Accounts Payable Check Register update for checks, extended stubs and, if applicable, electronic payment remittance advices. Checks and their associated extended stub will be delivered as one PDF.
Electronic Delivery Message Maintenance
Paperless Office à Setup à Electronic Delivery Message Maintenance
Content of Subject in Form – Attached is the <Document> for <VendorName> dated <DocumentDate>.
Subject as it appears in the sent email – Attached is the Check for DDF Consulting – Elec Pay’t dated 4/24/2014.
Accounts Payable à Main à Vendor Maintenance… Main tab
Paperless Office button on the Main tab of Vendor Maintenance
Main tab… click on the desired PDF Delivery Options
Vendor Maintenance – Paperless Office
Electronic Payment printing / Processing
Accounts Payable à Check Printing and Electronic Payment à Check Printing and Electronic Payment
You will see a message that it is processing the electronic Delivery messages… but it does not pause the screen. Go to the Vendor Viewer in Paperless Office à Main to see the status of Electronic Delivery.
Paperless Office Output
Select the appropriate option for printing, saving, or electronically delivering the form. The results of your selection depend on whether the Print, E-mail, and/or Fax check boxes are selected for each customer, vendor, or employee in Paperless Office Delivery Options.
|Select…||…to perform the following when these check boxes are selected in Paperless Office Delivery Options for the customer, vendor, or employee|
|E-mail and/or Fax check box||Print check box||None|
|Print All||Hard copies of all selected forms are printed.||Hard copies of all selected forms are printed.||Hard copies of all selected forms are printed.|
|Electronically Deliver Only||The selected forms are saved as PDF and sent by e-mail and/or fax.||Nothing||Nothing|
|Print/PDF for Print Delivery Option||Nothing||The selected forms are saved as PDF and printed as hard copies.||The selected forms are saved as PDF and printed as hard copies.|
|Print/PDF All and Electronically Deliver||The selected forms are saved as PDF, printed as hard copies, and sent by e-mail and/or fax.||The selected forms are saved as PDF and printed as hard copies.||The selected forms are saved as PDF and printed as hard copies.|
|Print/PDF or Electronically Deliver||The selected forms are saved as PDF and sent by e-mail and/or fax.||The selected forms are saved as PDF and printed as hard copies.||The selected forms are saved as PDF and printed as hard copies.|
|Print/PDF All||The selected forms are saved as PDF and printed as hard copies.||The selected forms are saved as PDF and printed as hard copies.||The selected forms are saved as PDF and printed as hard copies.|
|PDF All||The selected forms are saved as PDF.||The selected forms are saved as PDF.||The selected forms are saved as PDF.|
If you select an option that includes electronic delivery, click the Electronic Delivery button to select e-mail or fax options in Electronic Delivery for Forms.
Paperless Office à Vendor Viewer
After printing /PDF Remittance Advice… and before updating the Register. Note the Sent Column
The Vendor Viewer can also be accessed through Vendor Inquiry / Maintenance… on the Checks tab.
If you highlight an item, the icons on the right become available… the bottom one opens the Paperless Viewer.
Paperless Office Viewer à launched from Vendor Maintenance / Inquiry checks tab
Federal and State eFiling and Reporting
This application for Sage 100 ERP [formerly known as MAS 90/200] has been around for several years [since the release of version 4.30]. It now takes on a new significance.
NOTE: Tax Filing year 2013, will be the last year updates will be provided for the Electronic Reporting module and W-2, 941 and 1099 Form printing from Payroll and Accounts Payable.
Those functions will be accomplished using the eFiling and Reporting application. Sage has collaborated with Aatrix software to provide a web-based repository for a variety of Federal and State forms. In addition to printing the forms, eFiling & Reporting has a seamless integration with the Aatrix eFile Center that allows users to submit their forms electronically for a nominal fee. Aatrix offers a number of pricing options depending on your needs. And of the course, the option to print forms is at no charge.
After launching the program from the Sage 100 ERP Payroll or Accounts Payable menu, then selecting the desired form, data from MAS 90/200 is uploaded into the current form. From there one can edit, save, print and file the needed documents. The program runs as a workstation install. There are options to run it in a Citrix / Remote Desktop configuration as well.
It is best to install the Federal and State eFiling & Reporting at the end of a quarter, prior to running the first payroll of the new quarter. We’d like to encourage everyone to coordinate with us to get it installed prior to the end of the year crunch – might we suggest scheduling it at the completion of your third quarter payroll processing?!
Click here to view the Sage eFiling and Reporting brochure, including a list of all the available federal and state forms.
The URL for the Click here link: