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Where Can I Find MAS 90 / 200 Manuals?
If you are using Sage MAS 90 or MAS 200 versions 4.3 or 4.4 you can print the help topics as a document.
How?
From the main MAS 90 menu select Help –> Help Topics.
Under Contents scroll all the way to the bottom and open the last topic “Module PDFs”.
You can then open and print the PDF documentation from the list.
While these are not manuals in the strictest sense, they do provide a document that you can use to guide you through your MAS 90 software and help with understanding how the software works.
Alert! Do Not Install MAS 90 4.40 PU3 Yet
awn Anastasi of C&G Consulting just uncovered a bug in Sage MAS 90 and MAS 200 Product Update 3 and reported it over on the Sage MAS Commmunity.
The /C comment lines do not carry over from Sales Orders to Invoices.
Just for verification, I had to test it out myself and sure enough here’s the screenshot of the sales order:
and here is one of the invoice:
What is interesting is the comment on the line item did carry over.
Hopefully Sage will get a patch out for this quickly!
See Dawn’s post here: http://community.sagemas.com/t5/Technical-and-Installation/ALERT-Do-not-install-PU3-yet/m-p/34286
Update: Dawn reports that Sage is aware of the issue and working on a fix ASAP.
Sage has posted their writeup on the knowledgebase.
Wayne Schulz points out over on the 90 minds website that if you have Kit Bills (are using Bill of Materials and kits) they are not carrying over to work orders.
Please do not install PU3 without discussing with your reseller first.
Update 5:15 pm: Sage has verified this and the kit issue and are working to get a hot fix out as soon as possible.
Update 10/1/2010 2:17 pm: Sage has updated the 4.40 update page to reflect the issue with links to the kb articles.
Update 10/5/2010: Sage has release a fix to correct the SO Comment problem: http://support.sagesoftwareonline.com/mas/query/index.cfm?action=tipdetail&tip_id=1874
Now we’re waiting for the patches for GL Paperless and the BOM issue.
Free and Less Expensive Ways to Get Help with Sage MAS 90 / MAS 200
Frequently every Sage MAS 90 / MAS 200 consultant gets contacted asking for free help. Either they or their employer is unwilling to spend money on their ERP solution or getting help. Maybe they’ve had a bad experience with a previous consultant or they’ve gone over budget or just short on cash (or cheap).
There are many solutions out there for individuals looking for help with their Sage MAS 90 or MAS 200.
1. The best place to look for free help is The Sage MAS 90 and 200 Community (http://community.sagemas.com/sagemas/?category.id=SageMAS90-200)
It’s free and doesn’t require you to be on a current subscription plan. You don’t have to know you’re Sage account number or be on your company’s current contact list with Sage. You don’t even have to own MAS 90. Best of all many of the brightest Sage consultants and end users are frequently on there answering questions.
2. The Sage Knowledgebase is currently available for free with no login required. I’m not sure I’m allowed to provide a direct link, but a quick Google search should reveal the way.
This is the same knowledgebase that consultants use to help support our end users. Sometimes Sage locks it behind a login which requires a current Sage MAS 90 / MAS 200 subscription, but for now it’s freely accessible. So take advantage of it.
3. The Sage MAS 90 / MAS 200 help system built into MAS 90 and MAS 200. The online help built into the software itself often provides many answers.
It’s not as good as having actual manuals, but it definitely contains a lot of good useful information.
4. Google (or your favorite search engine) is another tool that can be helpful. I’d wager it’s even how you found this site. However there are many consultants with blogs and resources that have been made available without requiring subscriptions or logins. Additionally, I’d suggest checking out the 90 Minds website for a listing of reseller websites that may contain helpful information. And of course check back here frequently for new and exciting tips, tricks, and ideas.
5. Finally Sage University while not free provides many courses both online and classroom based for reasonable fees.
While not tailored to your exact needs, these classes are usually cheaper than training from a consultant and the manuals that you get are often worth the price of the class.
If none of these solutions provide you with the answers you seek, then feel free to contact us for a quote to help you.
via 90 minds
How to include standard boilerplate on multiple Sales Order Forms and Invoice Forms in MAS 90
How would I include standard boilerplate on each of my multiple Sales Order Forms and Invoice Forms in MAS 90?
This question came up in the Sage Resellers group I’m in yesterday.
One obvious answer is to hard code it onto each of the forms in Crystal Reports. But what if you need to update the boilerplate regularly and don’t want to update each form individually every time?
What if there’s a way to store a text file on the server and have that used as the basis for the boilerplate text — which means if the text changes you does not have to open up 10 different forms and make changes?
Crystal Reports provides the solution. You can embed a Word document or a RTF (a format used by both Word and Wordpad) in your form so when you need to change the boilerplate, you can just update the document and it will update all of your forms. I like using the RTF because it doesn’t require you to have MS Word on all workstations to edit the text.
First create your document in either Word or Wordpad and save it to the network. When I do this, I usually save the document to the \MAS90\Home\Textout directory.
Next go into MAS 90 and go to Sales Order Printing (Modules -> Sales Orders -> Main -> Sales Order Printing) and click the Designer button. If you don’t have a Designer button on your screen, you either don’t have Crystal Reports loaded or you don’t have rights to access the Designer in MAS 90 security.
In Crystal Reports, create a space for your verbage. I usually add a section to the Footer B area for it. Right click the Page Footer B area on the left and select Insert Section Below.
From the menu, select Insert -> OLE Object. Click the Create from File radio button and Browse for the file you created. Once you select the file, click OK and insert the object in the space you created.
Close and save your Crystal Form and repeat for other form codes or invoice forms as needed.
You’re boilerplate is now ready to use and you can update it by opening the document and editing the text when needed.
How to write a check for my customer’s credit balance in MAS 90/200
If you have a customer you need to issue a refund check, how would you process that transaction?
Here’s how:
1. Create a vendor account for the customer if one does not already exist. Go to Modules -> Accounts Payable -> Main -> Vendor Maintenance.
2. Link the customer and the vendor. Go to Modules -> Accounts Payable -> Setup -> Vendor and Customer Link Maintenance. Select the customer number and the vendor number in the appropriate fields.
In my case, my customer number and vendor number are the same, but again it’s not necessary that they be the same. Click Accept.
3. Now go select the transactions you want to transfer from Accounts Receivable to Accounts Payable. Go to Modules -> Accounts Payable -> Period End -> AP from AR Clearing Entry.
Select the Customer number and invoice(s)/credit(s) you need to transfer to AP from AR. Click Accept. * See note below for an alternate step to transfer multiple customers and multiple invoices in one step.
4. When you click the printer button in the lower right
, you’ll get an AP from AR Clearing Register. It should look something like this.
After printing the Register, you will be prompted to update the Register. If the invoices listed are the correct invoices/credits for you to issue the refund, you can click Yes to post the register. If not you will click No and repeat steps 3 and 4.
5. Next up is selecting the invoice(s) that have been created in AP for payment. Go to Modules -> Accounts Payable -> Check Printing (or Check Printing and Electronic Payment) -> Invoice Payment Selection.
Select the parameters for your check run. In my case I’m just paying this one vendor. Click Proceed (or use the Select Button). Click the printer button in the lower right and you will get an Invoice Payment Selection Listing.
This Invoice Payment Selection Listing shows how the invoice was transfered from AR. You may need to include a copy of the customer’s statement to explain what the amount represents, since the amount transferred is rolled up with that system generated ARM number you see above.
6. Now it’s time to print checks. Go to Modules -> Accounts Payable -> Check Printing (or Check Printing and Electronic Payment) -> Check Printing (or Check Printing and Electronic Payment). Print your check(s) and proceed as normal.
You will now have a check for your customer in the amount of a credit balance. This same method can be used to apply AR balances against AP balances if you have a customer who is also a vendor you use regularly.
*You can use AP from AR Clearing Selection to select multiple vendors and multiple invoices or credits. You would just replace Step 3 above with this next step:
3. Select the Customer(s) you need to issue refund checks. Now go select the transactions you want to transfer from Accounts Receivable to Accounts Payable. Go to Modules -> Accounts Payable -> Period End -> AP from AR Clearing Entry.
You can choose to include/exclude Invoices on Payment Hold and prevent the transfer from AR customer from Exceeding the AP Balance on the vendor. In our case, we’re trying to issue a refund check, so you’re going to uncheck the A/R Transfer Amount check box. Click Proceed.
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